Exchange 2007 Resource Mailbox Settings

An administrator may configure the settings for a resource mailbox using the Exchange Management Shell, though it would be much easier to do this from within the Outlook Web Access or Outlook tools. Most of the options found in “Resource Settings,” are self-explanatory, though a few of them may require more attention as their purpose may be less obvious.

The Resource Scheduling Options section for example, makes it possible to define the Maximum number of days that a resource can be booked in advance. The default in this instance would be 180 days in which a room or to book a piece of equipment may be booked ahead of time.

Another option called “Allow conflicts” makes it possible for an employee to schedule recurring meetings, or meetings that are known to take more than one timeframe. If so desired, it is also possible to define the number of individual conflicts or the percentage of individual conflicts.

Another setting that deserves an explanation would be the settings under the Resource Scheduling Permissions section. This section makes it possible to explicitly specify a list of executives or individuals who may be allowed to book a certain room or handle a particular piece of equipment. The permissions for a particular resource can be tweaked here by “Selecting users and groups.”

Finally, Resource Privacy Options contains various configurations such as “Always add the organizer name to the meeting subject” and “Always remove the private flag on and accepted meeting,” while the Response Message at the bottom allows additional text – which can be formatted, for inclusion in responses to meeting requests.